[SN-ANNOUNCE] Population Council: Human Resource and Finance Assistant Vacancy

[Population Council]

TO ALL SANGONeT USERS 

Position:  Human Resource and Finance Assistant

Position Purpose: To provide overall operational support in respect of the
full HR function within the Council, ensuring that the best practices are
followed at all times, to meet internal requirements and overall business
strategy and provide financial control and oversight for the achievement of
all financial goals. 

Structure: Reports to Office Manager
Nature of Employment: Fixed contract 1 year renewable
Location: Randburg
Package: Competitive - Depending on experience &

Qualifications

Key Result Areas Activities

* Coordinate recruitment activities to include advertisements, processing
applications, interviewing, coordinating assessments, preparing reports,
appointments of consultants, and making recommendations to management about
staff appointments. 
* Legal requirements adhered to in terms of grievance and disciplinary
procedures. 
* Knowledge and interpretation of relevant legislation (Labour Relations
Act, Occupational Health and Safety Act, Basic Conditions of Employment Act
and all other legislation)
* Conduct orientation and induction for all employees
* Regularly update and maintain all employee information
* Coordinate administration of employee leave 

Requirements

* Coordinate all benefits administration requirements
* Direct the administration process of monthly billing and serve as a
contact person for all payroll related queries
* Year end processing in collaboration with the consultants from Softline
* Manage the day-to-day and monthly accounting and bookkeeping routines
including the submission of PAYE returns to SARS and petty cash
reconciliations
* Assist Senior Program Officers with budget preparation for various
projects
* Compile monthly expense reports highlighting financial allocations for
projects
* Reconciliations done for all service providers
* Prepare payment requisitions and cheques
* Maintain all financial records
* Collect, monitor and document off-site expenditure detail on a monthly
basis
* Perform all taxation requirements for the country office
* Administer financial and administrative needs for the Country office
* Work with operations assistant for all procurement needs for the office
* Ensure cost effective and efficient procurement of goods and services are
in accordance with the Council procedures
* Check all documents for procurement orders received
* Assist the office manager with the implementation of Council
administrative policies and procedures, including the training of office
staff in these areas 

Pre-Requisites

* Degree in Accounts (BCom in Accounting) or Business related Degree,
coupled with minimum of 5 years experience 
* HR Diploma / Degree, with 3 years experience (An added advantage). 
* Corporate or NGO experience essential in both HR and Accounts environment 
* Experience in HR including familiarity with South African Labour Laws 

Competency Requirements

* Extensive knowledge of all labour legislation in South Africa
* Basic accounting principles (Generally Acceptable Accounting Practices)
* Knowledge of Nonprofit making accounting procedures an added advantage
* Working knowledge of Payroll administration
* Extensive knowledge of Tax laws and procedures in SA
* Extensive knowledge of Human Resource Management
* Knowledge of NGO operations 
* Time management, Facilitation skills, Leadership skills, Report writing
skills 
* Knowledge of VIP Payroll, Microsoft packages, Great Plains, Pastel, quick
books, ACCPAC or any other accounting package is a must
* Excellent written and verbal communication

Candidates whose profile matches the requirements are invited to apply by
submitting an application letter together with a CV to Mr. Kelvin Chabala at
mchabala at popcouncil.org.

The closing date for receiving applications will be the 26 June 2008, and no
late applications will be considered. Only shortlisted candidates will be
contacted. Should you not hear from us by the 15 July 2008, please consider
your application unsuccessful.